Using Microsoft Query in Excel

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Microsoft Query is a tool that allows you to use SQL queries within Excel to import data from various data sources.

Steps to Use Microsoft Query

  1. Open Excel:

    • Start with a blank workbook or an existing one where you want to import data.

  2. Go to Data Tab:

    • Navigate to the ‘Data’ tab on the Ribbon.

  3. Get External Data:

    • Click on ‘Get Data’, then ‘Legacy Wizards’, and select ‘From Microsoft Query’.

  4. Choose Data Source:

    • Select a data source from the list or create a new one.

  5. Create Query:

    • Use the Query Wizard to select the columns you want to include or write a custom SQL query to retrieve data.

  6. Return Data to Excel:

    • Once your query is complete, you can return the data to Excel to analyze it.

  7. Save Query:

    • Save the query for future use by going to ‘File’ -> ‘Save As’ and choosing a location.

  8. Refresh Data:

    • Data can be refreshed by right-clicking on the data range and selecting ‘Refresh’.

Notes

  • You might need permissions for the data sources you intend to access.
  • Microsoft Query allows you to import data from databases like SQL Server, Oracle, and many others.

For more detailed instructions, visit Microsoft’s official documentation.